5 Key Elements of Successful Backups to Keep Your Prized Data Safe
When is the last time you gave your backup plan some thought? I don’t mean casually looking at an external hard drive and wondering if it’s working, but actually reviewing the processes you have in place when data is lost. Whether it be through a hacker breaching your system, or a natural disaster throwing your business offline, data backups are a critical component of digital business.
Wait, you do have data backup processes in place, right? Well if not, then this is even more critical – because almost 60% of small and medium sized business fail because their information isn’t readily available after a major outage like a cyber-attack.
So now are you ready to give your data backups a little more thought? Good. Let’s begin.
- Know What to Do
This might sound simplistic but it’s one of the most important facets of any data breach protocol – and that’s to know what to do when data is breached, because the last thing you want during a cyberattack or natural disaster is more stress and confusion about keeping your data safe.
Having a plan to readily access your backups is key for business continuity during chaos – and having your mission critical employees well trained on what exactly to do to implement that data backup is going to go a long way towards keeping your business run smoothly in the face of a disaster.
- Keep It Regular
What good is backing up your data if the data backed up isn’t current? This is why keeping a regular backup schedule, whether it be every night or every week, is critical. It’s easy to forget to back up your data if you’re doing it manually, which is why automatic backups are a great option for busy organizations to ensure their data is safe and secure without needed to worry much about it.
- Know Whether to Backup or Archive
Backups and archives might seem similar at first glance, but in reality they’re two separate beasts. While a backup is going to be a carbon copy of a system to put in place after data is lost after a disaster, archives are a whole different beast. Archiving data is critical to store old, unused data in a format that’s going to be easily searchable later. It will not, in fact, be a good source of a full back up after a blackout. Both have their roles in business, but neither can be used as a one-stop-solution for all your data storage and protection needs.
- Keep It Organized
Even the most disorganized people probably have the best intentions at heart when they begin to store things, but data backups are not something you can let get messy. Regardless if you’re a nit-picky clean freak or a complete slob, ensuring your backed-up data is kept in a clean and easy-to-navigate manner is going to save you a lot of headaches down the road when you need to access those files.
What good is a data backup if you can’t easily and quickly access all the data? Not very useful indeed.
- Test That Your System Works
This is a pretty crucial but easily forgotten final step – you’ve put so much time and energy into this system, make sure that it works. The last thing you want is to have everyone trained and then realize one link of your system wasn’t working correctly when a data breach occurs!
Like anything, success is about practice and redundancy – even in something as mundane as backing up data.
5 ½. When in Doubt, Call the Pros
If this seems like a lot to handle, it might be time to call in the big guns – an IT consultancy specializing in data backup services.
At NENs we’ve run our fair share of data backup programs for customers and we’re happy to take on the challenge of improving your data backup needs. Give us a call today to learn more about our services and history with protecting sensitive data to see how we can make storing and protecting your data easier than ever.