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If there’s one thing we’ve all learned in the 2010’s, it’s that when it comes to business, data is king. Not only is it valuable to businesses, but it’s also valuable to hackers given how frequently they target it and with so many connected devices and ways to interact with customers, proper data storage is an important topic for many organizations.

So what do you want to do with all this data you don’t necessarily need to use but don’t want to delete? And how do you protect your data from possible mishaps or disasters that could wipe your hard drives? This is where two tools come into play, often confused with one another but in practice quite different, to help you manage and protect the data you’ve worked hard to collect.

The Backup is Key to Proper Data Storage

The data backup is the most common and easily forgotten critical business function for organizations in 2019. In short, data backups are like a photograph of your systems — it copies data on a daily basis and stores it for you in a way you can access it if there is a disaster that leaves you without your data.

For proper data storage, backups should be done frequently — ideally daily for best results — and can become an automated process for a lot of functions. They can be utilized on a larger scale, or on a device-to-device basis by employees.

In short, if a disaster of any kind happens, a data backup is what you’re going to be relying on as you follow the steps of your disaster recovery program to get your organization back on its feet.

The Archive

So, data backups are useful to getting critical information you were just using back up and running, but they are missing one critical element — the ability to sort and file that information. That’s where archiving comes in.

If a data backup is a photograph of your data exactly as it was, a data archive is the Dewey Decimal System library of your data ready for you to search through. Data archives are the best way to store data you don’t need to use daily anymore, but also don’t want to get rid of. In a pinch, an archive isn’t going to get your systems back up-and-running, but if you need to look up data from older clients or look up orders from multiple years ago, data archives are the best tool to catalog and easily find that information for future use.

Separate Tools, Separate Functions

So which is better for your business? The easy answer is both.

Data backups and data archives may seem similar on the surface, but both are unique and critical tools for your business’ prolonged success. Employing a process where you regularly utilize both — your backups to protect immediate data from accidents or hacking attacks and archiving to store lesser-used data out of the way until you need it — will keep your business protected and ready to bounce back from a disaster and help keep your systems clutter-free.

Let’s Get to Work

Getting started in utilizing these tools may be daunting — depending on how much data you already have that’s not archived or backed up, it may seem like there’s no easy way to start wrangling all of it into an easy process for your organization.

That’s where we step in. At NENS we have decades of experience helping our customers implement and manage successful data backup and archiving programs. Give us a call today at 781-933-9300, ext. 809 or contact us to learn about how we can help you get a handle on your data – no matter how messy the situation may be.

Feature image Photo by Max Langelott on Unsplash

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