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By this time in the New Year, most folks’ resolutions have likely come to an end. And although eating paleo and hitting the gym 5 times a week may not be your goal any longer, performing an in-depth data cleanse should be your next priority for the new year.

Data is all around in today’s digital business world — which means after a while, like food and snacks, it can end up being a bit much. Here’s what you need to do.

Take Stock of Your Data Lifestyle

Before you begin to improve how you handle your data, you first need to answer one critical question — how much data do you create and store?

The answer might surprise you. Even small businesses can accumulate massive amounts of data over the year — and if proper backups and data archiving haven’t been put in place, that amount of data can be extraordinary.

With data being the powerhouse of modern business, it’s no surprise that it can build up — and many organizations don’t realize how much they’ve accumulated until it becomes a problem.

Begin with Regular Archives and Backups

Just like how regular exercise will help trim the waistline, archiving data is going to help you trim the data overload your organization may face.

First, let’s clarify what we mean by data archives. If you’re not familiar with data archiving and backups, you may be wondering how it will help — or what exactly the difference is.

The first thing that comes to mind for many in regards to data archiving is backing up data in case of emergency — and while that’s critical for efficiency business functionality, archiving is a bit of a different beast.

Data backups are what you access to get systems back online, but data archiving is what you do with old data you no longer need. Think of it like effectively storing data way into a library for later access — it keeps your data safe, secure and available — but out of the way.

Getting a data archiving processes implemented is the first step in keeping your data organized and available — and a critical step in avoiding a data overload down the road.

Cleanse, Cleanse, Cleanse

Okay, so now you have an idea of how much data your organization has and you have data backup and archiving practices in place, it’s time to start getting rid of the junk.

For the individual, going through a device like a PC or a smartphone and removing old data that’s backed up can be a fantastic first step in improving workflow efficiency. It’s amazing how much useless data can be accumulated over the years, and removing it can be a major boost to workplace morale.

For your company’s data backed up in servers, cleaning out older data may be covered in the data backup and archives — but it’s still going to help clean out and improve the efficiency of your systems.

The best way to ensure backups are consistent and your data is handled is to work with a local IT consultancy. At NENS we have plenty of experience in managing our client’s data needs — from keeping backups regular to ensuring data best practices are put in place.

Contact us today to learn how we can help cleanse your data backup overload.

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